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In Depot, go to the Reports link, and select Driver Timesheets.
The Driver Timesheet is a report listing all driver work hours and miles travelled if they used an ELD in vehicle device. The timesheet view can be customized to your organization's specific payroll dates and enables you to customize a view showing all or specific drivers. You can download a CSV report that can be imported into your payroll system, and schedule a regular email of your Driver Timesheet to be sent to you.
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For overnight trips,
- Hours for the trip are reported up to midnight.
- Mileage for the full trip (until next status change) is reported in the day that the trip started.
Note Regarding Log Edits:
Updated hours to the driver logs are reflected in the Driver Timesheet Report after the driver has approved the edit.
Setting up your report view:
- In Depot, click the Reports link, and click Driver Timesheets from the Driver section.
- Customize your view by selecting options from the filters:
| Home Terminal | Select all or choose all drivers within a specific location. |
| Search field | Enter a driver name, alias, or license number to find a specific driver. |
Payroll dates | Select the start date of your payroll period. The system is flexible and you can select any day of the week as the start of your work week. TIME NOTE: The onscreen report displays time in hh:mm format (e.g., 01:30); however, the CSV report displays time in decimal format (e.g., 1.5) for easier integration with payroll systems. |
| Hide Details | Show Details | Hide Details is the default view. Show details includes additional data about each driver including SB and restbreak status time. |
Downloading or Scheduling the Report
Click the Tools menu, located at the upper right of the Depot page to download or setup to receive this report on a regular schedule.
To download:
Click the Tools menu and select Export CSV.
To schedule:
1. Click the Tools menu and select Schedule this Report.
2. In the Schedule Report menu, enter a descriptive name or use the default.
3. Select a Delivery Frequency option.
4. In Active, select an option for how long you want to receive the report.
5. Click Add to begin regular report delivery.
Driver Timesheets in Depot automatically calculate and report on total work hours, distance travelled and other relevant data captured in your drivers’ Electronic Logbooks in real time and can be exported for use in an external payroll system or similar application.
Driver Timesheets are only available to Organisations with the Electronic Logbook (ELB) module, and for Drivers using the EROAD Electronic Logbook. They can make manual completion of paper-based timesheets a thing of the past.
Driver Timesheet Details
Driver Timesheets include the following details:
| Details | Description |
| Driver Name | Driver name |
| Driver Licence | Driver Licnce Number |
| Start Work Day | Date, time and location |
| Finish Work Day | Date, time and location |
| Total Work (hrs) | Total Work hours, including drive hours and work hours |
| Drive (hrs) | Drive hours |
| Work (hrs) | Work hours |
| Rest (hrs) | Rest hours |
| Total Distance (km) | Total distance in km |
| System Notes | Notes created by the system |
| Driver Notes | Notes entered by driver combined into 1 entry per day |
Viewing Driver Timesheets
You can display information for all Drivers per reporting period or select one driver. By default, all Drivers for the current week will be displayed.
To select a Driver:
- Enter the driver in Driver (Licence No.) box by (partially) entering driver name, driver alias or driver licence number.
Suggestions will be listed. - Select a suggestion.
To list all Drivers:
- Delete any entries from the Driver (Licence No.) box.
- Confirm with Enter or click in the screen.
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To choose a reporting period:
- Select a time period from the drop down.
- Select a reporting period by using the date picker or clicking the blue arrows.
Viewing Details
To select the level of detail to be displayed in the Timesheet Report:
- Select Hide Details or Show Details.
Exporting Driver Timesheets
A Driver Timesheet can be exported as a CSV file and imported into an external payroll system or similar application for further processing. This will help reduce manual, error-prone and time-consuming data entry tasks within your organisation.
To export a Driver Timesheet:
- Click on the Tools dropdown in the top right hand corner of the screen.
- Select Export CSV.
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Scheduling Driver Timesheets
You can schedule the report to receive it by email in CSV format on a regular basis.
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To schedule the report:
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- Click on the Tools dropdown in the top right hand corner of the screen.
- Select Schedule this Report.
- Fill in the Schedule Report screen.
- Click Add.